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      Division of Information Technology
      Division of Information Technology

      Tools and Templates

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      • Documents and Resources

        • Documents and Templates

          Project Charter Template

          RACI Diagram Template

          Project Schedule - WBS Template

          Communication Plan Template

          Project Issue Tracking Template

          Executive Project Status Template

          Testing Plan Template

          Project Closure Document

        • Resources

          IT Division Project Management PPS (IT/PPS 04.10)

      • Dictionary

        • Project Management

          Project Management is the application of skills, tools, and techniques to project activities in order to meet project requirements. It is the act of managing all aspects of a project, from team to tasks to tools.
        • Project

          This phA project is a temporary activity that has a distinct beginning and end producing a unique product, service or result. Projects create value for stakeholders and can improve efficiency, productivity, effectiveness or responsiveness.
        • Different Kinds of Projects

          Picture with threStrategic Projects are most visible to the Texas State University community and are typically resource intensive, using resources from multiple units in the university. Key Projects are highly visible projects that have a significant impact on the university or would contribute to a negative reputation of IT should they be unsuccessful. Local Projects are projects with a limited scope and not extremely visible; most of the projects the division undertakes fall into this tier.
        • Projects vs. Operations

          Picture of a Venn Diagram comparing Operations and Projects, the text says as follows "Projects are a temporary endeavor, new original work, with unique output, and are terminated once objectives are met. Operations are ongoing routine, repeated work, with repetitive output, and adopts new objectives once achieved. The similarities of projects and operations are that they are both planned, controlled, monitored, and executed. "
        • Project Charter

          A picture wA project charter is a formal document delineating the project's purpose, scope, stakeholders, objectives, and comprehensive plan. This document should guide all subsequent decisions and actions. Essentially, a project charter is like a project's roadmap. It communicates what the project is about, who's involved, and how it will be done.
        • Project Stakeholders

          A picture definingStakeholders are those with an interest in your project’s outcome. They are people who will be affected by your project at any point in its life cycle. Stakeholders are typically the members of a project team, project managers, executives, project sponsors, customers, and users. They will provide input that can directly impact the outcome of a project. It’s essential to practice good stakeholder management and continuously communicate to collaborate on the project.
        • Project Scope

          Project scope is a core element of the project management triangle, alongside cost and time. It defines the boundaries and objectives of a project, creating a framework for team members and setting expectations for stakeholders — both of which are crucial for successful completion.
        • Scope Creep

          Scope creep is how a project’s requirements tend to increase over a project’s lifecycle. For example, what once started as a single deliverable becomes five; or midway through a project, the customer's needs change, prompting a reassessment of the project requirements. Scope creep is typically caused by key project stakeholders changing requirements or sometimes by internal miscommunication and disagreements.
        • Project Baseline

          Project Baseline is used as a reference point to compare actual progress against the original plan, allowing project managers to track the project’s performance and identify deviations from the original plan. Baselines help keep the project on track and ensure it remains within certain constraints.
        • Project Sponsor

          A Project Sponsor is an individual (often a manager or executive) with the business need for the project and is championing it. Often, they also provide the financial resources for the project. They will be noted as the executive sponsor on the charter and communicate the project purpose and value to business management.
        • Project Business Owner

          A A project business owner responsible for the project's success and is a member of the IT project team. They define the vision and roadmap. They have the knowledge and authority to make strategic decisions for the project. This would be the person from the originating department who is signing off on all the requirements/moving to PROD actions.
        • IT Project Team Lead

          An IT Project Team Lead Individual in IT responsible for planning, organizing, and communicating a project's progress. This is the team lead or project leader for the project team. This will be a person from the PMO (most likely), if it is a PMO Managed project. It will be the project team lead if Team Managed. They are responsible for reporting progress.
        • Types of Project Statuses

          Types of project statuses are as follows. Proposed Status: The project has been proposed by the customer, but not yet authorized (chartered). We are gathering back information about the project and determining if it will be initiated. Projects with the status of proposed are most likely in the phase of initiation. Active Status: The project is currently being worked on by the project team. Completed status: Work on the project has finished, and all deliverables/tasks have been completed. Canceled status: The project has not finished and work on the project will not continue. On Hold status: The project has not finished and work on the project has been temporarily suspended.
        • Types of Project Phases

          Types of phases that a project goes through are as follows. Initiation Phase: Defining a new project or a new phase of an existing project. Obtaining authorization to start the project or phase. This phase normally includes getting a charter finalized, documenting any assumptions about the project and listing all stakeholders who will be involved in the project. Planning Phase: Establishing the complete scope of the project. Defining objectives and refining courses of action taken to attain the objectives. This phase will normally include defining the activities or requirements necessary for the project completion, estimating the time to complete them, articulating any risks, developing a schedule, etc. Execution Phase: Performing the work defined in the project management plan to satisfy the requirements of the project. This would include obtaining formal acceptance of the results from the customer. Closing phase: Finalizing all activities to formally close a project, phase or contract.
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