Google NotebookLM Pilot : Division of Information Technology : Texas State University

Welcome to NotebookLM Pilot

Welcome to TXST's NotebookLM pilot! NotebookLM is an AI-powered notetaking and research assistant. Upload your documents, papers, and notes, and NotebookLM will help you organize, summarize, and connect ideas.

What can NotebookLM do for me?

NotebookLM can help you create literature reviews, create study guides, assist with deep research analysis, and allows you to create a dynamic, searchable repository of your ideas and documents.

Learn more about TXST's NotebookLM pilot and important items to consider when using the tool by reviewing the information below.

Expand FAQ List

Google NotebookLM Edu Fundamentals [Free Pilot]
- What are the tool's limitations?
  - TXST has access to Google EDU Fundamentals. This is a no-cost and limited version of the tool for pilot purposes
  - Public sharing is not available
  - Up to 50 student viewers can be added as viewers to the notebook, added via TXST NetID (not alias)
  - Collaborators/editors must be added via TXST NetID (not alias)
  - 50 documents can be uploaded per notebook 200MB/file
  - 50 queries per day
  - 3 podcast generations per day
- How to I log into the tool using TXST credentials?
  
  Log into NotebookLM
- Who can use the tool?
  
  All students, faculty, and staff are able to use the tool.
- What is the tool's lifespan?
  
  There are currently no known end dates for the pilot.
- How much do TXST users pay?
  
  No cost (trial) for TXST users, $14-$22 per license per month if consumer license purchased. Contact vpit@txstate.edu for purchase information.
- Why can't I just sign up for the free version or pay for my own license?
  - No enterprise security protections
  - Your queries and responses are used to train other large language models
  - Limitations on sharing custom Notebooks with others users
- How can I use the tool?
  
  Summarize uploaded, documents, generate text (emails, documents, etc.), ask general questions, create podcasts
- What types of information can I put in Texas State's enterprise version of this tool?
  
  This tool is authorized for use with TXST confidential data. See Information Security's Data Classification Guide. De-identify PII where feasible.
- What kinds of files can I upload?
  - PDFs
  - Web URLs
  - YouTube videos
  - Audio files
  - Note that each source can contain up to 500,000 words or 200MB for uploaded files, and you can include up to 50 sources in your notebook.
- What are the sharing capabilities?
  - Public sharing is not available
  - Up to 50 student viewers can be added as viewers to the notebook, added via TXST NetID (not alias)
  - Collaborators/editors must be added via TXST NetID (not alias)
Custom Notebooks [Free Pilot]
- What are the tool's limitations?
  - TXST has access to Google EDU Fundamentals. This is a no-cost and limited version of the tool for pilot purposes
  - Public sharing is not available
  - Up to 50 student viewers can be added as viewers to the notebook, added via TXST NetID (not alias)
  - Collaborators/editors must be added via TXST NetID (not alias)
  - 50 documents can be uploaded per notebook 200MB/file
  - 50 queries per day
  - 3 podcast generations per day
- How to I log into the tool using TXST credentials?
  
  Log into NotebookLM
- Who can use the tool?
  
  All students, faculty, and staff are able to use the tool.
- What is the tool's lifespan?
  
  There are currently no known end dates for the pilot.
- How much do TXST users pay?
  
  No cost (trial) for TXST users, $14-$22 per license per month if consumer license purchased. Contact vpit@txstate.edu for purchase information.
- Why can't I just sign up for the free version or pay for my own license?
  - No enterprise security protections
  - Your queries and responses are used to train other large language models
  - Limitations on sharing custom Notebooks with others users
- How can I use the tool?
  
  Summarize uploaded, documents, generate text (emails, documents, etc.), ask general questions, create podcasts
- What types of information can I put in Texas State's enterprise version of this tool?
  
  This tool is authorized for use with TXST confidential data. See Information Security's Data Classification Guide. De-identify PII where feasible.
- What kinds of files can I upload?
  - PDFs
  - Web URLs
  - YouTube videos
  - Audio files
  - Note that each source can contain up to 500,000 words or 200MB for uploaded files, and you can include up to 50 sources in your notebook.
- What are the sharing capabilities?
  - Public sharing is not available
  - Up to 50 student viewers can be added as viewers to the notebook, added via TXST NetID (not alias)
  - Collaborators/editors must be added via TXST NetID (not alias)