Google NotebookLM Pilot : Division of Information Technology : Texas State University

Welcome to NotebookLM Pilot

Welcome to TXST's NotebookLM pilot! NotebookLM is an AI-powered notetaking and research assistant. Upload your documents, papers, and notes, and NotebookLM will help you organize, summarize, and connect ideas.

What can NotebookLM do for me?

NotebookLM can help you create literature reviews, create study guides, assist with deep research analysis, and allows you to create a dynamic, searchable repository of your ideas and documents.

Learn more about TXST's NotebookLM pilot and important items to consider when using the tool by reviewing the information below.

Expand FAQ List

Google NotebookLM Edu Fundamentals [Free Pilot]
- What are the tool's limitations?
  - TXST has access to Google EDU Fundamentals. This is a no-cost and limited version of the tool for pilot purposes
  - Public sharing is not available
  - Up to 50 student viewers can be added as viewers to the notebook, added via TXST NetID (not alias)
  - Collaborators/editors must be added via TXST NetID (not alias)
  - 100 notebooks can be created
  - 50 documents can be uploaded per notebook 200MB/file
  - 50 chat queries per day
  - 3 podcast and video overview generations per day
- How to I log into the tool using TXST credentials?
  
  Log into NotebookLM using your TXST NetID and password, just like you log into other campus services. You should log out of your personal account, if you have one, or use a separate web browser for your personal Google account.
- I keep having to log into the tool. Why?
  
  If you already have a personal account with Google (e.g., Gmail), you will now have multiple accounts and profiles: Your personal account with all of the Google products you've subscribed to, and your TXST account. The TXST account will contain services subscribed to by the university. Google services such as Google One, Google Drive, and Google Workspace are not included in the TXST version. You may wish to use a different browser - one for your personal Google account and another for your TXST account.
- Who can use the tool?
  
  All students, faculty, and staff are able to use the tool.
- What is the tool's lifespan?
  
  There are currently no known end dates for the pilot.
- How much do TXST users pay?
  
  Access to NotebookLM is provided at no cost to TXST users as part of the University's Google Workspace for Education agreement.
- Why can't I just sign up for the free version or pay for my own license?
  
  The primary reason is data protection. When you use your TXST account, your conversations and any data you upload are considered "Core Services" under the university's enterprise agreement. This means your data is not used to train Google's AI models, is not reviewed by people, and is handled in a way that supports compliance with regulations. A personal account does not provide these protections.
- How can I use the tool?
  NotebookLM is a research and study assistant that acts as a personalized expert on the information you provide. You upload your course materials, and it will only use those sources to:
  - Answer your questions.
  - Generate summaries of your documents.
  - Create study guides, FAQs, timelines, and mind maps.
  - Produce podcast-style audio overviews of your material.
- What types of information can I put in Texas State's enterprise version of this tool?
  
  This tool is authorized for use with TXST confidential data. See Information Security's Data Classification Guide. De-identify PII where feasible.
- What kinds of files can I upload?
  - PDFs
  - Text files
  - Copied text
  - Website links
  - Audio and video files
  - Note that each source can contain up to 500,000 words or 200MB for uploaded files, and you can include up to 50 sources in your notebook.
- What are the sharing capabilities?
  - Public sharing is not available
  - Up to 50 student viewers can be added as viewers to the notebook, added via TXST NetID (not alias)
  - Collaborators/editors must be added via TXST NetID (not alias)
Custom Notebooks [Free Pilot]
- What are the tool's limitations?
  - TXST has access to Google EDU Fundamentals. This is a no-cost and limited version of the tool for pilot purposes
  - Public sharing is not available
  - Up to 50 student viewers can be added as viewers to the notebook, added via TXST NetID (not alias)
  - Collaborators/editors must be added via TXST NetID (not alias)
  - 100 notebooks can be created
  - 50 documents can be uploaded per notebook 200MB/file
  - 50 chat queries per day
  - 3 podcast and video overview generations per day
- How to I log into the tool using TXST credentials?
  
  Log into NotebookLM using your TXST NetID and password, just like you log into other campus services. You should log out of your personal account, if you have one, or use a separate web browser for your personal Google account.
- I keep having to log into the tool. Why?
  
  If you already have a personal account with Google (e.g., Gmail), you will now have multiple accounts and profiles: Your personal account with all of the Google products you've subscribed to, and your TXST account. The TXST account will contain services subscribed to by the university. Google services such as Google One, Google Drive, and Google Workspace are not included in the TXST version. You may wish to use a different browser - one for your personal Google account and another for your TXST account.
- Who can use the tool?
  
  All students, faculty, and staff are able to use the tool.
- What is the tool's lifespan?
  
  There are currently no known end dates for the pilot.
- How much do TXST users pay?
  
  Access to NotebookLM is provided at no cost to TXST users as part of the University's Google Workspace for Education agreement.
- Why can't I just sign up for the free version or pay for my own license?
  
  The primary reason is data protection. When you use your TXST account, your conversations and any data you upload are considered "Core Services" under the university's enterprise agreement. This means your data is not used to train Google's AI models, is not reviewed by people, and is handled in a way that supports compliance with regulations. A personal account does not provide these protections.
- How can I use the tool?
  NotebookLM is a research and study assistant that acts as a personalized expert on the information you provide. You upload your course materials, and it will only use those sources to:
  - Answer your questions.
  - Generate summaries of your documents.
  - Create study guides, FAQs, timelines, and mind maps.
  - Produce podcast-style audio overviews of your material.
- What types of information can I put in Texas State's enterprise version of this tool?
  
  This tool is authorized for use with TXST confidential data. See Information Security's Data Classification Guide. De-identify PII where feasible.
- What kinds of files can I upload?
  - PDFs
  - Web URLs
  - YouTube videos
  - Audio files
  - Note that each source can contain up to 500,000 words or 200MB for uploaded files, and you can include up to 50 sources in your notebook.
- What are the sharing capabilities?
  - Public sharing is not available
  - Up to 50 student viewers can be added as viewers to the notebook, added via TXST NetID (not alias)
  - Collaborators/editors must be added via TXST NetID (not alias)