Guide to Implementing Title II Exceptions

Creating an archive

To utilize the limited exception for archival content prior to April 24, 2026, you must first build a designated archive. Please follow the steps below to create an archive on your website:

  1. Create a "Website Archive" page within each site managed through your web content manager.
  2. Organize and upload archival materials—such as documents, multimedia, or other relevant content—onto this page.
  3. Relocate any webpages considered archival under the "Website Archive" section as child pages, and clearly label them by appending “(archival)” to the page title.

Important:

  • Any content updated or modified after the compliance deadline must meet WCAG 2.1 AA standards.
  • This requirement also applies to web content used in email campaigns, communications, or any promotional materials related to your department or TXST’s mission after April 24, 2026.

Handing non-archival preexisting documents

For word processing, presentation, spreadsheet, or PDF files created before April 24, 2026, a limited exception applies under Title II of the ADA. These documents are not required to be fully remediated to meet WCAG 2.1 AA compliance—provided they are archived and not actively used.

However, if preexisting documents are not treated as archival content, you are still responsible for ensuring effective communication and providing reasonable modifications to make the content accessible to individuals with disabilities.

Guidelines by File Type

PDF Documents

  • Use Adobe Acrobat’s auto-tagging feature to tag the document using AI.
  • In Acrobat, select “Prepare for Accessibility” to:
    • Add alt text to all images.
    • Fix any issues identified by the Accessibility Checker that can be repaired through the tool’s dialog.

Word, PowerPoint, or Excel Documents

  • Open the document and run the built-in Accessibility Checker.
  • Resolve all flagged issues to improve accessibility.

Reminder:
Any new documents, or previously archived documents that are repurposed, must generally meet WCAG 2.1 AA standards if used after April 24, 2026, in a public-facing or programmatic context.