The Texas State University Guide to Captioning


This resource is designed to provide guidance on how to approach the accessibility of live events, prerecorded content, and audio-only content. These strategies adhere to State and Federal Accessibility Laws protecting individuals with disabilities against discrimination based on their disability.

Methods for providing captions and transcripts for audio and video content can be found on the IT Assistance Center (ITAC) and the Division of Information Technology Accessibility websites. For a better understanding of requirements for live events that include physical spaces, please visit the ADA Compliance Coordinator's website.

Glossary of Terms

  •     Communication Access Realtime Translation (CART) – Communication access real-time translation is the general name given to the system that court reporters, closed captioners, and voice writers use to convert speech to text. These types of services provide access to communication for individuals who are deaf.
  • ADA Compliance Coordinator – The ADA Compliance Coordinator is available to meet with any employee with a disability who plans to make a request for accommodations to assist them with accommodation options.
  • Electronic Information Resources Accessibility Coordinator (EIRAC) – The EIRAC develops, supports, and assists in maintaining digital accessibility policies and assists with applicable accessibility rules and regulations related to digital accessibility.
  • Office of Disability Services – The mission of the Office of Disability Services (ODS) is to ensure that students with disabilities have equal access to all university programs and activities. To promote this mission, the ODS provides institution-wide advisement, consultation, and training on disability-related topics, collaborates with partners to identify, and remove barriers to foster an all-inclusive campus, and provides individual services and facilitates accommodations to students with disabilities. Through a wholistic approach, the ODS promotes student learning, development, and success.
  • Automated Captioning – a captioning technique that uses machine learning algorithms to capture and translate spoken word into a transcript. These techniques do not meet the accuracy requirements for public institutions, but do assist in the initial creation of a transcript for audio content.

Relevant Resources and Legislation