Captioning and Transcription

Captions are text versions of the audio content, synchronized with the video. They are essential for ensuring your video is accessible to students, faculty, staff and members of the public who are deaf or hard of hearing. They also help non-native English speakers to understand the video, make it possible to search for content within the video and help all students learn the spelling of technical terms spoken in the video.  Some individuals with cognitive disorders also benefit from having captions present in a video.

This information can be transcribed speech, descriptions of music and other sounds in a media item. Closed captions can be turned on and off as opposed to open captions which are always displayed.

Captioning and Yuja

Yuja provides a platform that will create an automatic transcript for your video content. Additionally, editors can use Yuja's content manager to edit these transcripts for accuracy. This is an important step when publishing public or classroom video content where human captioning from a vendor such as 3Play or Rev cannot be afforded.

Rev and 3Play Media

Rev and 3Play Media are professional captioning services contracted by the University. Content that needs to be human captioned can be sent to either of these services for a cost.

To order captions, you will want to do the following:

1. Create an account with your preferred caption vendor.
2. Gather a quote for your requisition or create a blanket purchase order.
3. Reference the contract number in the header when creating your requisition.
   1. Rev: TXST-IT-2022-7366-VPIT
   2. 3Play Media: TXST-SOFTWAR-2022-7423-VPIT
4. In your requisition, include your quote for supporting documentation.
5. When using a blanket purchase order, include a date range defining when the purchase order will be used and provide a description of events that will utilize the purchase order.

Zoom Captions

Zoom offers the ability to create a transcript when using their cloud recording service. This process creates a separate VTT file that can be corrected and uploaded into Yuja as the caption file. Zoom captioning resources can be found on their support website.

PowerPoint

Microsoft published clear instructions for how to enable recording for PowerPoint presentations. The instructions include direction for how to publish the content to Microsoft Stream and use its tools to create a transcript of the audio for correction using their transcript tool.

• Recording with PowerPoint

PowerPoint Presentation with Prerecorded Audio

For PowerPoint presentations with prerecorded audio, you can do the following to export the PPT into an .mp4 video that can then be captioned via Yuja or a paid service.

1. Open the file
2. Select Record from the PowerPoint ribbon
3. Select Export to Video
4. Name the export file and choose the location for the export
5. Select Export to convert the file the mp4 format

YouTube Captions

YouTube can be used to create an automatic transcript for video captions. Google Support provides an easy to read guide for managing captions in YouTube.

• Editing YouTube Captions